Business Rules

Archive Watermark: Enter watermark text to be printed on archived documents.

Use Archive: Select Yes to utilize the document archiving functionality for storing and reprinting documents (must also select Yes in the Business Rules Archive Configuration Group).

If Accounts Payable interfaces with General Ledger, select the default cash receipts, cost-of-goods-sold, discounts, and inventory accounts used for posting. If Accounts Payable does not interface with General Ledger, enter the accounts that you want to appear on the posting logs when you post.

Cash Account: Select the GL account for cash receipts.

COGS Account: Select the GL account for cost-of-goods-sold account.

Discounts Account: Select the GL discounts account for when payments are posted. If a discount is taken, the discount amount posts to this account.

Inventory Account: Select the GL inventory account for when an item ID is manually entered (not selected from Inventory or System Manager items). The cost of the item posts to this account.

Allow Online Checks: Select Yes to allow online checks during transaction entry; otherwise, select No. An online check will print a check to pay the invoice that you are currently working on.

Audit Transactions: Select Yes to keep a log of changes to transactions; otherwise, select No. This will track any user-made changes to your transactions. The changes to the transactions can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Automatic Discount Update: Select Yes to automatically calculate discounts on the Vendors screen; otherwise, select No.

Check for Duplicate Invoice Numbers: Select Yes to check for duplicate invoice numbers entered; otherwise, select No. If you select Yes, a prompt appears if you enter a duplicate invoice number for the given vendor.

Copy Additional Descriptions from SM/IN Item: Select Yes to copy additional description from System Manager or Inventory; otherwise, select No. If you interfaced Accounts Payable with Inventory, System Manager items are not used. If you do not elect to use additional descriptions, this option is not available.

Default Inquiry in Vendor Currency: Select Yes to have amounts appear in the vendor's currency by default (This field only appears if you use multicurrency) when you use the functions on the Inquiry menu; otherwise, select No.

Default Vendor Name in GL Description: Select Yes to have the vendor name automatically default into the GL Description field; otherwise, select No.

Discount on Freight: Select Yes to calculate discounts on freight; otherwise, select No. If you have your Terms Codes set up to give discounts for early payments, you can include the freight total in the total for calculating the discount.

Discount on Miscellaneous: Select Yes to calculate discounts on miscellaneous charges; otherwise, select No. If you have your Terms Codes set up to give discounts for early payments, you can include the miscellaneous charges in the total for calculating the discount.

Discount on Sales Tax: Select Yes to calculate discounts on sales tax; otherwise, select No. If you have your Terms Codes set up to give discounts for early payments, you can include the sales tax in the total for calculating the discount.

Freight Tax Class: Select the default tax class to apply to freight charges.

Misc Tax Class: Select the default tax class to apply to miscellaneous charges.

Use Additional Descriptions: Select Yes to use additional descriptions for line items; otherwise, select No. In the detail mode in Transactions you will get an additional field to enter an additional description for the item in the transaction.

Bank Reconciliation: Select Yes to interface Accounts Payable with Bank Reconciliation; otherwise, select No. When Accounts Payable is interfaced with Bank Reconciliation, checks written through Accounts Payable are posted directly to the Bank Reconciliation module.

General Ledger: Select Yes to interface Accounts Payable with General Ledger; otherwise, select No. When Accounts Payable is interfaced with General Ledger, posting in Accounts Payable makes entries in the GL Journal for transactions that affect the ledger, such as sales tax, freight, and miscellaneous expenses.

Inventory: Select Yes to interface Accounts Payable with Inventory; otherwise, select No. When Accounts Payable is interfaced with Inventory, entering transactions in Accounts Payable can update item location information, summary and detail history, and lot and serial information in Inventory if the Inventory options are set to retain this information.

Allow Posting Without Check Numbers: Select Yes to allow your checks to be posted without creating check numbers first; otherwise, select No.

Allow Posting Without Creating ACH File: Select Yes to allow your checks to be posted without creating the ACH file first; otherwise, select No.

Allow Posting Without Printing Checks: Select Yes to allow your checks to be posted without printing them first; otherwise, select No.

Allow Re-prepare After Printing: Select Yes to allow checks to be re-prepared after the checks have been printed; otherwise, select No.

Bank Account Display: Select the amount of detail for the bank account number when you select to pay a vendor using the Electronic Check Delivery method. You can choose to display All numbers in the account, Partial numbers in the account, or None of the numbers in the account.

Check Saver: Select how to use the Check Saver function.

	Select	To
	None	Not use the Check Saver function.
	Single	Use the same printer for checks as you do for the Check Saver remittance.
	Multiple	Use one printer for printing checks and a different print for your Check Saver remittance. Note: You must set up a form printer for both the checks and Check Saver remittance in System Manager's Setup and Maintenance, Form Printers to use the multiple selection.

Post Payment Detail to General Ledger: Select Yes to post line-item information about each purchase to the general ledger accounts; otherwise, select No. Posting in detail to the general ledger will make one entry for each affected account number for each transaction. Posting summary to General Ledger will make one entry for the total amount for each affected account number in the entire batch.

Post Transaction Detail to General Ledger: Select Yes to post line-item information about each transaction to the general ledger accounts; otherwise, select No. Posting in detail to the general ledger will make one entry for each affected account number for each transaction. Posting summary to General Ledger will make one entry for the total amount for each affected account number in the entire batch.

Post Without Printing Journals: Select Yes to post without printing journals; otherwise, select No. Printing is considered printing the journal to a print only. Preview is not considered printing. If you select Yes you will get a warning message if you have not printed the journals. If you select No, you will not be allowed to post until you print the journals. It is recommended to select No.

Print Notes on Remittance: Select Yes to include transaction description notes on the printed check stubs; otherwise, select No.

Use 1099: Select Yes to use 1099 vendors; otherwise, select No. If you elect to use 1099 vendors, you will have the option to set up your vendors to receive a 1099 form for the payments that you make to them that are eligible to be claimed as income on a 1099 form.

Use Batch Processing: Select Yes to use batch processing; otherwise, select No. Batch processing allows you to have multiple users entering data, printing journals, and posting transactions in different batches at the same time. When you elect not to use batch processing, all the transactions will go to batch ID ######, and you will not be able to have multiple users entering transactions, printing journals or posting transactions at the same time.

Use Transaction Allocations: Select Yes to enter transactions against one major account and then distribute them to several other accounts; otherwise, select No.

Audit Vendor: Select Yes to keep a log of changes to vendors; otherwise, select No. This will track any user-made changes to your vendors. The changes to the vendors can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Load All Vendors in Setup: Select Yes to load all vendors in the vendor maintenance screen upon first entering the screen; otherwise, select No.

Archive Watermark: Enter watermark text to be printed on archived documents.

Use Archive: Select Yes to utilize the document archiving functionality for storing and reprinting documents (must also select Yes in the Business Rules Archive Configuration Group).

Audit Customer: Select Yes to keep a log of changes to customers; otherwise, select No. This will track any user-made changes to your customers. The changes to the customers can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Default Inquiry in Customer Currency: Select Yes if you want amounts to appear in the vendor's currency by default when you use the functions on the Interactive Views menu. Select No in this field if you want to view these amounts in base currency.

Load All Customers in Setup: Select Yes to load all customers in the customer maintenance screen upon first entering the screen; otherwise, select No.

Calculate Discount on Partial Payments: Select Yes to calculate discounts on partial payments; otherwise, select No. If you allow discounts on partial payments, the Cash Receipts function calculates discounts when the customer makes a partial payment and applies the discount against the invoice amount.

Default On Account Invoice Number: Enter the default invoice number to use when receiving payments on account. This value will also appear when you choose an external payment processing type (SM business rules) of 'Early' until an invoice number is assigned.

COGS Account: Select the default account for miscellaneous items entered into the item detail of a transaction. Miscellaneous items would be items that are not set up in Inventory or System Manager. You will have the option to change this account at the time of the transaction.

Discounts Account: Select the default account for any discounts you give to your clients at the time the cash receipt is entered.

Finance Charge Account: Select the default account for calculated finance charges to be posted to when you run periodic maintenance.

Inventory Account: Select the default account for miscellaneous items entered into the item detail of a transaction. Miscellaneous items would be items that are not set up in Inventory or System Manager. You will have the option to change this account at the time of the transaction.

Misc Cash Rcpt Credit: Select the default account for cash receipts without a customer entered. You will have the option to change this account at the time of the cash receipt.

Sales Account: Select the default account for miscellaneous items entered into the item detail of a transaction. Miscellaneous items would be items that are not set up in Inventory or System Manager. You will have the option to change this account at the time of the transaction.

Balance Forward: Enter the balance forward term to use on initial invoices in the Open Invoice Setup function. This will also be used as the invoice number for balance forward customers' open invoice balance when periodic maintenance is run.

Balance Forward Abbreviation: Enter the balance forward abbreviation to use on initial invoices in the Open Invoice Setup function.

Credit: Enter the credit term to use on initial invoices in the Open Invoice Setup function.

Finance Charge: Enter the finance charge term to use on initial invoices in the Open Invoice Setup function.

Prepay: Enter the prepayment term to use on initial invoices in the Open Invoice Setup function.

Audit Transactions: Select Yes to keep a log of changes to transactions; otherwise, select No.This will track any user-made changes to your transactions. The changes to the transactions can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Check for Duplicate PO Numbers: Select Yes to check if the PO Number on the active transaction has already been used for the customer. If the PO Number has already been used for the customer, a warning message will display. Otherwise, select No.

Copy Additional Descriptions from SM/IN Items: Select Yes to copy additional descriptions from System Manager and Inventory items; otherwise, select No. If Accounts Receivable interfaces with Inventory, System Manager items are not used. If Accounts Receivable does not interface with Inventory or if you do not elect to use additional descriptions on this tab, this option is not available.

Freight Tax Class: Select the default tax class to apply to freight charges.

Misc Tax Class: Select the default tax class to apply to miscellaneous charges.

Use Additional Descriptions: Select Yes to use additional descriptions for items on the Transaction screen; otherwise, select No. In the detail mode in Transactions you will get an additional field to enter an additional description for the item in the transaction.

Finance Charge Date: Select the date from which to calculate the finance charge. To start calculating the finance charges from the date the invoice is generated, select Invoice Date. To start calculating finance charges from the date the invoice is due, select Due Date.

Finance Charge Days: Enter the finance charge days to use in a finance charge cycle. When you calculate finance charges there is a Statement Date field on the screen. This date and the Finance Charge Days will be used to calculate the date put into the field Finance Charges Will Be Calculated For Items Dated Before. Any open unpaid invoice for customers that have the finance charges box checked prior to this date will have a finance charge calculated.

Finance Charge Minimum: Enter the minimum finance charge amount. This amount will be used if the calculated finance charge is not greater than this amount. For example: if you enter 1.00 as a minimum and a customer had a finance charge calculated of .75 they would be charged 1.00 as a finance charge.

Finance Charge Percent: Enter the finance charge percent to use to calculate finance charges. This is the finance charge percent you want to use each time you calculate finance charges. Enter the percentage as a whole number. For example to use 1.5%, enter 1.5.

Accounts Payable: Select Yes to interface Accounts Receivable with Accounts Payable; otherwise, select No. If Accounts Payable interfaces with Accounts Receivable, sales reps can be set up as vendors and associate their vendor ID with their sales rep ID and when commissions are posted, a transaction will be made in the Accounts Payable Transactions function so they can be paid as 1099 vendors.

Bank Reconciliation: Select Yes to interface Accounts Receivable with Bank Reconciliation; otherwise, select No. If Bank Reconciliation interfaces with Accounts Receivable, you will have the ability to select a bank account that is set up in Bank Reconciliation when you are setting up payment methods for the cash and check payment types. Posting Accounts Receivable transactions updates the BR Master with deposit records for cash and check receipts.

General Ledger: Select Yes to interface Accounts Receivable with General Ledger; otherwise, select No. If General Ledger interfaces with Accounts Receivable, posting in Accounts Receivable makes entries in the GL Journal for transactions that affect the ledger (such as sales tax, freight, and miscellaneous expenses). The System Manager Period Conversion function can be used to close Accounts Receivable accounting periods. Transactions and finance charges cannot be posted to closed accounting periods.

Inventory: Select Yes to interface Accounts Receivable with Inventory; otherwise, select No. If Inventory interfaces with Accounts Receivable, you will have the ability to select items that are set up in Inventory when you enter transactions. The information such as description, account numbers, cost and price will all be brought into the transaction from inventory. Transactions update the Inventory in-use quantities online. Posting Accounts Receivable transactions updates the available quantities, dates, and balances in Inventory.

Payroll: Select Yes to interface Accounts Receivable with Payroll; otherwise, select No. If Payroll is interfaced with Accounts Receivable, sales reps can be set up with their employee ID and when commissions are posted a transaction will be made in the payroll, daily work, payroll transactions to pay them their commissions as employees.

Message For All Invoices: Select, if applicable, a message code to appear on all invoices. The message code defaults on the Print Invoice sand Print Online Invoices screens.

Watermark Text for Reprinted Invoices: Enter, if applicable, text to include as the watermark on reprinted invoices.

30 Days: Enter a statement dunning message to print on statements within 30 days.

60 Days: Enter a statement dunning message to print on statements between 30 and 60 days.

90 Days: Enter a statement dunning message to print on statements over 90 days.

General: Enter a general statement dunning message to print on statements.

Allow Expired Credit Card in Payment Entry: Select Yes to allow expired credit cards in payment entry; otherwise, select No. If you select Yes, you will be allowed to enter a cash receipt for a customer, for a credit card payment type with the expiration date expired when entering the date into the cash receipt.

Allow Pricing on Serialized Items: If you select Yes , the price of the serialized item will be defaulted based on the price setups defined under the SO Pricing menu. If you select No, the serial number-specific price entered in Inventory, Item Locations setup, Serial Info tab will be considered in the calculation of the price.

Apply Credits To Oldest Items: Select Yes to apply credits to oldest items first for statements; otherwise, select No.

CC Authorization Required for Amounts Exceeding: Enter the amount for which you want to require a credit card authorization number to be entered for cash receipts. If a cash receipt is entered for a credit card payment type above this amount and an authorization number is not entered, the cash receipt will not be posted.

Commission Rate to Use: Select the default commission rate to use when calculating commissions for sales reps on invoices and transactions from the multiple rates set up for the sales reps.

	Select	To
	Highest	Default to the highest commission rate from the rates set up for the sales reps.
	Lowest	Default to the lowest commission rate from the rates set up for the sales reps.

Credit Limit Password: To require a password to override of the customer credit limit warning, enter a password; otherwise, leave the password blank. This will apply to all functions that use the credit limit warning.

Display Credit Limit Warning: Select Yes to display a credit limit warning when a customer has transactions and/or open invoices with a total greater than the credit limit amount; otherwise, select No.

Display Unit Cost on Line Items: Select Yes to display unit cost on line items in transactions; otherwise, select No.

Payment Information Display: Select your print information display level for showing credit card and direct debit account numbers.

	Select	To
	None	Hide the whole credit card or bank account number with Xs.
	Partial	Only display the last 4 digits of the credit card number.
	All	Display the whole credit card or bank account number.

Plain Paper Invoices: Select Yes to use plain paper invoices; otherwise, select No to use preprinted forms.

Plain Paper Statements: Select Yes to use plain paper statements; otherwise, select No to use preprinted forms.

Post Detail to General Ledger: Select Yes to post line-item detail information to General Ledger; otherwise, select No to only post summary information. To post detail information, you must elect to keep detail history. If you use multicurrency, this option is automatically selected and cannot be changed. Information is always posted in detail when you use multicurrency.

Post Without Printing Journals: Select Yes to post without printing journals; otherwise, select No. If you select Yes, you will be allowed to post transactions without printing your Sales Journal, Misc. Credits Journal and Cash Receipts Journal to a printer or file. You will receive a dialog box stating the reports have not been printed and you may continue or stop and print the reports.

Print Company Information on Plain Forms: Select Yes to print the company information on plain paper forms; otherwise, select No.

Print Company Logo on Plain Paper Invoice: Select Yes to print the company logo on plain paper invoices; otherwise, select No. This will look at the Company Logo field in the System Manager's Company Setup, Company Information function's Company Logo field.

Print Company Logo on Plain Paper Statements: Select Yes to print the company logo on plain paper statements; otherwise, select No. This will look at the Company Logo field in the System Manager's Company Setup, Company Information function's Company Logo field.

Print Online Invoice/Credit Documents: Select Yes to print online invoices for the transaction displayed; otherwise, select No.

Process Zero Amount Commission Invoices as Paid: Select Yes to include in the commission calculation the invoices against which payment has not been made; otherwise, select No.

Save Commission Detail: Select Yes to save commission detail for commission reporting; otherwise, select No. If you do not save commission detail, commissions are not calculated, and you cannot work with commission detail or print the Commission Detail List for posted invoices.

Use Batch Processing: Select Yes to use transaction batch processing; otherwise, select No.

Validate Customer on Inventory Items: Select Yes If you want the Item to be not defined for the selected customer; otherwise, select No, You can add any item to the transaction.

Calculate Tax Mode (Credit Memos): Select Auto to automatically calculate tax for credit memos. Select Delayed to calculate tax manually at a later stage when you save the transaction. Select Manual to manually calculate tax for credit memos.

Calculate Tax Mode (Invoice): Select Auto to automatically calculate tax for invoice transactions. Select Delayed to calculate tax manually at a later stage when you save the transaction. Select Manual to manually calculate tax for invoice transactions.

Payment Information Display: Select Partial to display only a portion of the account number or credit card number. Select None to display only asterisks (*) in place of the payment number. Select All to show the entire account number or credit card number.

Print Account Numbers on Vouchers: Select Yes to print account numbers on vouchers; otherwise, select No.

Print Company Name on Vouchers: Select Yes to print the company name on the vouchers; otherwise, select No. This business rule applies to Payroll Vouchers and not to Accounts Payable Vouchers.

Validate Routing Codes: Select Yes to validate bank routing codes; otherwise, select No. When the rule is set to Yes a formula is used to validate if the numbers entered into the routing code field is a valid U.S. bank routing code. The option can be set to No when banking is being used outside of the U.S. where the routing code formula may be different.

Allow Editing if Inventory Quantities Exist: Select Yes to allow edits to an item's bill of material even if inventory quantities exists for this item; otherwise, select No.

Allow Editing if Sales Transactions Exist: Select Yes to allow edits to an item's bill of material even if a sale transaction exists for that product in Sales Order; otherwise, select No. This option applies primarily to kitted items; while a component substitution in a stocked item should not affect any existing assemblies, such a substitution may make a difference in a kitted item assembled at point of sale. Remember that changes made to an item's bill of material do not show in the picking slip generated for the sales order; you would need to cancel and re-enter the sales transaction to reflect the change.

Allow Editing if Work Orders Exist: Select Yes to allow edits to an item's bill of material even if a work order exists for this item; otherwise, select No. A component substitution in a stocked item can affect existing assemblies. Remember that changes made to an item's bill of material will not affect any builds already performed. You need to cancel and re-enter the work order to reflect the change.

Audit Bill of Material: Select Yes to keep a log of changes to bills of material; otherwise, select No. This will track any user-made changes to your bills of material. The changes to the bills of material can be viewed using the Audit Explorer on the System Manager, System Audit menu.

General Ledger: Select Yes to interface with General Ledger; otherwise, select No. Interfacing with General Ledger allows Bill of Material/Kitting to update General Ledger accounts with labor costs when you post work orders.

Post Work Order Detail: Select Yes to post work orders in detail; otherwise, select No.

Print Kit Detail on Order Acknowledgements: Select Yes to print kit detail on order acknowledgements; otherwise, select No to print only the kit summary line item.

Print Kit Detail on Packing Lists: Select Yes to print kit detail on packing slips; otherwise, select No to print only the kit summary line item.

Print Kit Detail on Pick Slips: Select Yes to print kit detail on pick slips; otherwise, select No to print only the kit summary line item.

Print Online Work Orders: Select Yes to allow users to print online work orders; otherwise, select No.

Show Kit History Selections in Sales Order Transactions: Select Yes to allow users to see the kit history selections in the Sales Order Transactions screen; otherwise, select No.

New Page for Assembly Instructions: Select Yes to place a page break before assembly instructions; otherwise, select No.

New Page for Ser/Lot Information: Select Yes to place a page break before serial and/or lot information; otherwise, select No.

Adjustments: Enter the code description for adjustment transactions. The code description appears on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screen. Code Descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Charge: Enter the code description for charge transactions. The code description appears on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screen. Code Descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Deposit: Enter the code description for deposit transactions. The code description appears on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screen. Code Descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Disbursements: Enter the code description for disbursement transactions. The code description appears on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screen. Code Descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Payment: Enter the code description for payment transactions. The code description appears on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screen. Code Descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Transfer From Trans: Enter the code description for transfers from transactions. The code description appears on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screen. Code Descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Transfer To Trans: Enter the code description for transfers to transactions. The code description appears on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screen. Code Descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Adjustments: Enter the reference description for adjustment transactions. The reference descriptions appear on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screens. Reference descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Charge: Enter the reference description for charge transactions. The reference descriptions appear on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screens. Reference descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Deposit: Enter the reference description for deposit transactions. The reference descriptions appear on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screens. Reference descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Disbursements: Enter the reference description for disbursement transactions. The reference descriptions appear on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screens. Reference descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Payment: Enter the reference description for payment transactions. The reference descriptions appear on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screens. Reference descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Transfer From Trans: Enter the reference description for transfer from transactions. The reference descriptions appear on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screens. Reference descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

Transfer to Trans: Enter the reference description for transfer to transactions. The reference descriptions appear on the Transactions, Void Checks and Stop Payments, and Cleared Transactions screens. Reference descriptions are posted to the GL Journal if Bank Reconciliation is interfaced with General Ledger.

General Ledger: Select Yes to interface Bank Reconciliation with General Ledger; otherwise, select No. When Bank Reconciliation is interfaced with General Ledger, posting in Bank Reconciliation creates entries in the GL Journal. You can also use the System Manager Period Conversation function to close Bank Reconciliation accounting periods. Transactions cannot be posted to closed accounting periods, and checks cannot be voided in closed accounting periods.

Allow Reconciliation Import: Select Yes to allow your bank's reconciliation report to be imported from a file; otherwise, select No. The import file would be set up using the Reconciliation Import function on the Setup and Maintenance menu. You must have the Banking application installed for this option to be available.

Audit Transactions: Select Yes to audit bank reconciliation transactions; otherwise, select No. The transactions can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Allow Cost Override During Entry: Select Yes to allow the user to override costs on the Sales Order or Production Order configuration entry screen; otherwise, select No.

Default Operation ID: Select a default operation ID for the setup of labor associated with a configuration.

Production Order Type: Select Production Pick Slip or Order Traveler as the default output report you can print from the configuration entry screen when configuring a production order.

Show Cost on Report: Select Yes to include component costs on the output report; otherwise, select No .

Show Cost on Screen: Select Yes to display component costs on the configuration screen; otherwise, select No .

Project Costing: Select Yes to interface Contact Relationship Management with Project Costing; otherwise, select No. If you interface you can associate campaigns with internal projects and pull cost information from Project Costing to help you analyze a campaign's success.

Allow Link to Customer: Select Yes to link Accounts Receivable customer information with Contact Relationship Management; otherwise, select No.

Allow Link to Employee: Select Yes to link Payroll employee information with Contact Relationship Management; otherwise, select No.

Allow Link to Vendor: Select Yes to link Accounts Payable vendor information with Contact Relationship Management; otherwise, select No.

Audit Activity: Select Yes to keep a log of changes to activities; otherwise, select No. This will track any user-made changes to your activities. The changes to the activity records can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Audit Contact: Select Yes to keep a log of changes to contacts; otherwise, select No. This will track any user-made changes to your contacts. The changes to the contacts can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Audit Contact Group: Select Yes to keep a log of changes to contact groups; otherwise, select No. This will track any user-made changes to your contact groups. The changes to the contact groups can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Contact Access: Select whether you manually control contact access (Manual), or use automated filters (Filter).

Image Storage Type: Select whether you store images in the database (Database) or on the file server (Link).

Prompt to Update Linked Information: Select Yes to have the system prompt you to update linked customer or vendor information whey you change contact information and switch to another contact or close the Contacts screen without updating the information yourself; otherwise, select No.

View All Tasks of Accessible Contacts: Select Yes to allow users who share responsibilities when interacting with contacts and related processing to have visibility of cross-user tasks; otherwise, select No.

Generated Production Order Status: Select a default Production Order Status. This will automatically set the status of a generated Production Order to the option you choose. These options are used before the order is released for production.

• New or Planned: A Production Order can be entered through the Production Orders function or generated from Sales Orders using the Generate Orders from Sales function. Orders with a status of New or Planned cannot be released using the Release Production Orders function.
• Firm Planned or Released: A Production Order must have a status of Firm Planned or Released before you can release it using the Release Production Orders function. This status indicates that the order release is new, but is ready to be released and put in process.
• In order to perform a batch release of orders, if available, the order status must be Firm Planned or Released.

Allow Price Recalculation for Sales Blanket Generate Transactions: Select Yes to allow the system to automatically recalculate prices during transactions generated towards satisfying a blanket order; otherwise, select No.

RP Quantities Precision: Set this field to 100 if you do not sell or manufacture products in partial units; otherwise, enter one of the numbers in the table below to adjust the precision of the values in RP reports.

	Enter	To
	100	1234567
	100.1	1234567.8
	100.01	1234567.76
	100.001	1234567.761
	100.0001	1234567.7612

Use System Generated Sales Blanket Order Numbers: Select Yes to allow the system to generate order numbers automatically when a blanket order is created; otherwise, select No.

Include Prior Period in RP Processing: Select Yes, if you print the Standard RP Report for the immediate future (such as the next few days, weeks, or months) to ensure overdue sales orders and purchase orders that haven't arrived or haven't started yet are included when you print the Standard RP Report. Select No, if you print the report for longer time frames (such as six months or a year in the future).

Show Future Period on RP Report: Select Yes to view any activity that exists in the future on the Standard RP report; otherwise, select No.

Suggest Planned Orders on RP Report: Select Yes to have the system compare the minimum order quantity and the quantity needed to suggest when you need to order to prevent the inventory quantity from falling below the safety stock level; otherwise, select No.

System Archive Folder: Enter the location of the ARCHIVE folder. This is most commonly in the Data folder.

Default SO Batch: Enter a default SO batch to which sales orders will be assigned when they are generated from inbound POs. If you leave this blank, the system will require you to select a SO batch before it processes the POs into sales orders.

Purchase Order File Path: Enter the location for inbound POs (the IN folder). Notice the wildcard at the end of the path in the screenshot above. The PO* wildcard means that the system will look for files to import that begin with “PO”. If a file in the IN folder does not start with “PO”, the system will ignore it.

PO Acknowledgement File Path: Enter a location for the PO Acknowledgement file where it can be stored after being exported.

Advanced Ship Notice File Path: Enter the location for outbound Advanced Ship Notice files (the OUT folder).

Invoice File Path: Enter the location for outbound files (the OUT folder). This file path entry also tells the system how to name files . For example: C:\EDIConnect\Data\OUT\oss810.[Postrun]. oss810” indicates the EDI document type. “[POSTRUN]” is the timestamp of the file.

General Ledger: Select Yes to interface Fixed Assets with General Ledger; otherwise, select No. If you interface Fixed Assets with General Ledger, Fixed Assets automatically creates entries in the GL Journal when you post depreciation.

Audit Fixed Assets: Select Yes to maintain a transactional log of changes that are made to fixed assets; otherwise, select No.

Maximum Limit: Enter a maximum limit amount. This amount is used on the Depreciation Tax Report used to prepare IRS tax form 4562.

Name For Location 1-3: Enter the names for up to three locations. These fields are used to generate reports.

Name For Tax District 1-3: Enter the name for up to three tax districts. These fields are used to generate reports.

Post Detail to General Ledger: Select Yes to post detail information to the GL Journal; otherwise, select No to post summary information to the journal.

Threshold Limit: Enter a threshold amount. This amount is used on the Depreciation Tax Report used to prepare IRS tax form 4562.

Allow Editing of Journal Entries: Select Yes to enable transactions to be edited in the Edit Transactions function; otherwise, select No to prevent editing transactions in the Edit Transactions and force a reversing entry to be generated from the Edit Transactions function and put into the Transactions function.

Copy Recurring Entries Directly to the GL Journal: Select Yes to copy recurring entries directly to the GL journal; otherwise, select No to copy the recurring entries to a temporary transactions table where you can edit them before you post them.

Forced-Balance Password: Enter a password for entering an out of balance transaction in the Transactions and Edit Transactions functions. No restrictions or minimums apply.

Require Transaction Comment: Select Yes to require a comment for manual GL transactions; otherwise, select No.

Use Batch Processing: Select Yes to write transaction entries to the journal in a batch; otherwise, select No.

Use Intercompany Accounts: Select Yes to automatically transfer GL Journal entries to the correct company when multiple companies use Traverse; otherwise, select No. This section appears only if you have the Not for Profit add-on installed.

Use Period 13 For Normal Processing: Select Yes to use the period after your last period for normal processing; otherwise, select No.
Note: The text displaying period number on your screen is the number of periods you have chosen from the Company Information screen plus 1.

• If you select Yes and have an auto-reversing accrual transaction (R1) in the last period, the system will generate a counter entry (R2) into the extra period after the last period defined; otherwise the (R2) entry would be created in the first period of the next year.
• If you select Yes, financial statements that pull in data from periods prior to the beginning of the year, will display the extra period balances; otherwise those extra period balance will be ignored.

Use Transaction Allocations: Select Yes to distribute transaction values to multiple GL accounts; otherwise, select No. Use the Transaction Allocations function to set up transaction allocation records.

Audit Individual: Select Yes to maintain a transactional log of changes that are made to individuals; otherwise, select No.

Load All Individuals in Setup: Select Yes to populate your Individuals setup screen with details of individuals and have the next record activated. Set this rule to No to improve the performance of the Individuals maintenance function. When you have a very large number of individuals, this will help the screen open faster. When the rule is set to No, the Individuals maintenance screen will open with no data presented and the navigation bar will be disabled. The individual lookup and auto-complete functionality in the Individual ID field remain.

Retirement Eligibility Age: Enter the age at which employees are eligible to participate in the retirement program.

• Select Yes to use attention colors; otherwise, select No.
• Enter the percentage of inventory at which to begin using warning and caution color. The percentages are used on many inquiry screens and in reports to alert you when quantities are nearing maximum and minimum levels and to missing amounts. For example, enter 50 in the Warning Percentage field and 75 in the Caution Percentage field. The amount in the Available field on the Price and Availability Inquiry screen is displayed in the warning color when it reaches 50 percent of the minimum on-hand amount and in the caution color when it reaches 75 percent of the minimum on-hand amount.
• Select the Warning, Caution, and Alert Font Attributes to use with the attention colors. You may select from bold, italics, or underline for each level. This helps to distinguish between the different alert levels when using a monochrome printer, since colors can be difficult to distinguish on a monochrome printer.

AP GL Offset Account: Select the default account to post purchase transactions.

AR GL Offset Account: Select the default account to post sales transactions.

Material Expense Account: Select the default account to post material expenses.

Default Weight Unit: Enter the Default Weight Unit to use in the Warehouse Management, Bill of Lading function. The default weight value is free form and does not tie to any other values within the software. The purpose is to give the user an ability to specify the value to be used for the Bill of Lading. It will generally be Lbs for US companies, but may be Kilo or Kg or some other values for non US companies. It is necessary that all weight numbers in the system are based on this value.

Serialized Cost Default: Select the serialized cost default to use for serialized items.

	Select	To
	General	Use the costing method selected in the business rules when making a sales transaction. If you are using the FIFO or LIFO costing method the cost of each serial number will be brought into the sales transactions.
	Specific Item	Look at the cost of each individual serial number to bring in the cost of a sales transaction.
	Note: The default, when setting up a new serialized item, will be the selection you made in the business rules function for the option serialized cost default. The default is set to Specific Item. When an update or data migration is done from a prior version the default will be set to Specific Item, which is how it works in older version of Traverse.

General Ledger: Select Yes to interface Inventory with General Ledger; otherwise, select No. When Inventory is interfaced with General Ledger, posting in Inventory makes entries in the GL journal for transactions that affect the ledger, such as cost-of-goods-sold adjustments.

Allow Service Items in Purchases: Select Yes to allow service items to be added to purchase orders; otherwise, select No.

Audit Items: Select Yes to audit transactional activity against inventory items; otherwise, select No. If you want to review the inventory item activity in the audit log, use the SM Audit Explorer and filter the audit log with the function criteria: INItemAudit.

Automatically Create Vendor Purchase Information: Select Yes to automatically create vendor purchase information; otherwise, select No. This will automatically add vendors to the vendor tab in the Item Locations function when an item is purchased from a vendor for a location, if the vendor is not entered on the tab.

Check for Alias on Screens: Select Yes to check for alias names you have set up in the Item ID field on function and transactions screens; otherwise, select No. When you select Yes and there are screens that have the ellipse button () in the item ID field, it will use the alias. For example, if the Item ID field has an ellipses (indicates a lookup), you can type an alias into the field instead of the actual item ID. If the lookup is not available in the item ID field, the alias is not used.

You can think of the Alias functionality as suitable for simplified data entry. The alias does not print on forms or reports, with the exceptions of the Item Detail Master List, and the Purchase Order if, for a specific vendor, you have an alias set up under the heading "Vendor Part Number".

Costing Method: Select the costing method to use.

	Select
	LIFO (last in first out)
	FIFO (first in first out)
	Average Cost See the IN Cost Adjustments Knowledge Base article for more information.
	Standard Cost

Enforce Unique UPC: Select Yes to enforce a unique UPC for each item/UOM combination; otherwise, select No . By default, you can assign the same UPC to multiple units of measure for an item. By setting this rule to Yes, you must create a different UPC code for each unit of measure for an item.

Load All Items in Setup:Select Yes to populate your Items setup screen with item details and have the next record activated. Set this rule to No to improve the performance of the Items maintenance function. When you have a very large number of items, this will help the screen open faster. When the rule is set to No, the Items maintenance screen will open with no data presented and the navigation bar will be disabled. The item lookup and auto-complete functionality in the Item ID field remain.

Lot Number Behavior: Select an option to default and/or restrict lot numbers as assigned when transferring items from one location to another.

	Select	To
	None	Keep the standard behavior of requiring the user to enter a lot number into the TO location.
	Default Only	Default the lot number from the FROM location into the lot number for the TO location. If there is no FROM lot number, the system will create a new lot number for the TO location. User may change the lot number if necessary.
	Default and Restrict	Same as Default Only, except the user cannot change the lot number.

Post Detail to General Ledger: Select Yes to post each line item (detail method) to General Ledger; otherwise, select No to post one total for each account (summary method) to General Ledger.

Post Without Printing Journals: Select Yes to post transactions without first printing reports; otherwise, select No to require printing of the reports before you can post.

Show Cost on Sales Transaction Entry: Select Yes to show costs on sales transactions; otherwise, select No.

Use Batch Processing: Select Yes to use batch processing; otherwise, select No. When you use batch processing, you can group inventory transactions so that you can work with and process transactions in one group while other users enter or edit transactions in another group.

Validate UOM: Select Yes to validate inventory units of measure against a list of valid UOMs; otherwise, select No. When you validate UOMs, you limit new inventory items' UOM to the list of UOMs you create using the Inventory UOMs function.

Zero Quantity Sales Costing: Select the cost value (average, last, base, or standard) to use when you enter sales transactions with zero or negative quantities on hand and you are using the LIFO or FIFO costing method. Enter the Average, Last, Base, and Standard costs on the Item Locations screen.

Default/No Bins Only: This option is added for users that do not have the Warehouse Management application installed. If you select Yes, AND a default bin is assigned to the item location, the physical inventory quantity is assumed to be in the default bin. The default value of this option is No, which indicates Traverse will not track inventory quantity at the bin/container level. Traverse does not track inventory quantity at the bin/container level if Warehouse Management is not installed. This option is always No if Warehouse Management is installed; that functionality is handled by Warehouse Management.

Exclude Picked Quantity: Select Yes to exclude inventory items that are already picked for a production order, work order, or sales order from the physical inventory count; otherwise, select No. When you select No, the value of items that have been picked for Sales Orders, using Warehouse Management, Record Picked Orders, will not be included on the physical inventory, Physical Counts Valuation Report. When you select Yes, the counted quantity will not include the picked quantity, but the value will be included on the report for those items picked in Warehouse Management.

Maintain Audit Trail of Assembly Modifications: Select Yes to save a history of changes made to BOMs; otherwise, select No. If you select this option, changes to existing BOMs are written to a changes history file and you can view them using the Bill of Material Changes report and the Bill of Material Changes View.

Require ECO Number for Assembly Modifications: Select Yes to require that an engineering change number be assigned each time an assembly is modified; otherwise, select No.

Standard Cost Adjustments Account: Select the GL account to which you want to post adjustments to standard costs. This is only applicable in a standard cost environment.

Media Path: Enter the default media path for the system to use as an alternate "search" path when attempting to view and open media files. When you attempt to view a media file, Traverse tries to open it using the path or filename provided. If it cannot open the file using this information, it pulls the filename out of the path or filename and attempts to open it from the default media path entered here.

Default Cost Group for Materials: Select the default cost group for materials entered into a bill of material.

General Ledger: Select Yes to interface Manufacturing - Bills of Material with General Ledger.

Late Color: Select the color to use when the Current Session Date is after the Finished Good’s Estimated End Date.

Past Due Color: Select the color to use when the Current Session Date is after the Finished Good’s Estimated Start Date and there is no activity for the production order/release as of the Estimated Start Date.

• Activity for any requirement of the production order release as of the estimated start date qualifies as progress to defer the “late” status.
• If a process is scheduled to start on Monday, it cannot be “Late” until Tuesday. If there is no activity recorded on Monday, the process will always be listed as “Late” regardless of the activity recorded on any days after Monday.

Default Undefined Inventory Account: Select the account you want to use as your default undefined inventory account.

GL Scrap Offset Account: Select the account you want to debit for production orders closed with a finished quantity of zero.

Critical Variance Pct for Reporting Purposes: Enter a default percentage to appear on those report selection screens. The percentage can be overridden when you print the report.

Default Unit of Time: Select the default unit of time to use when the option is available to define the time in seconds, minutes, or hours.

Interim Assembly Cost: Select the cost to use when updating inventory for partial completion of a finished assembly, creation of by-products, and the movement to stock for subassemblies. This is only applicable to the initial update of inventory quantities when recording production activity.

Accounts Payable: Select Yes to interface Production with Accounts Payable.

Accounts Receivable: Select Yes to interface Production with Accounts Receivable.

General Ledger: Select Yes to interface Production with General Ledger.

Payroll: Select Yes to interface Production with Payroll.

Sales Order: Select Yes to interface Production with Sales Order.

Enable Generate Requirements Button in Order Entry: Select No to disable the ability to release production orders online; otherwise, select Yes. This allows users to explode and release orders, and changes their status to In Process online without using the Release Production Orders function.

Post Detail to General Ledger: Select Yes to use the post detail method rather than the summary method when posting to General Ledger; otherwise, select No. If you post detail, each transaction in manufacturing generates a journal entry in General Ledger. This provides more information if you are tracking down a problem, but the amount of information may be excessive and is usually far more detailed than what you might want for normal processing.

Print Online Order Status: Select Yes to allow printing the Order Status Report online directly from the Record Production Activity screen; otherwise, select No. If you elect to print online Order Status, the Print button will bring up a selection screen to print the Order Status report for your selected production order.

Print Online Order Traveler: Select Yes to allow printing the Order Traveler Report online directly from the Production Orders entry screen; otherwise, select No. If you elect to print online Order Traveler, the Print button will bring up a selection screen to print the Order Traveler report for your selected production order.

Print Online Production Picking List: Select Yes to allow printing the Production Picking List online directly from the Production Orders entry screen; otherwise, select No. If you elect to print online Production Picking Lists, the Print button will bring up a selection screen to print the Production Picking List report for your selected production order.

System Generated Order Numbers: Select Yes to set your first production order number and have Traverse automatically assign order numbers for all generated production orders. Select No to manually enter your production order numbers when entering production orders.

Default Move Unit: Select the default time unit for the Move Unit field.

Default Queue Unit: Select the default time unit for the Queue Unit field.

Default Run Time Unit: Select the default time unit for the Run Time Unit field.

Default Schedule: Select a default schedule to use throughout the Routing and Resource application.

Default Setup Unit: Select the default time unit for the Setup Unit field.

Default Wait Time Unit: Select the default time unit for the Wait Time Unit field.

Accounts Payable: Select Yes to interface Routing and Resources with Accounts Payable.

General Ledger: Select Yes to interface Routing and Resources with General Ledger.

Payroll: Select Yes to interface Routing and Resources with Payroll.

Archive Watermark: Enter watermark text to be printed on archived documents.

Use Archive: Select Yes to utilize the document archiving functionality for storing and reprinting documents (must also select Yes in the Business Rules Archive Configuration Group).

Accrual: Select the default General Ledger account for earnings accrual.

Advance EIC Payments: Select the default General Ledger account for advanced Earned Income Credit payments.

Cash: Select the default General Ledger account for cash.

Earnings: Select the default General Ledger expense account for earnings. The default appears when you set up departments.

Employer Costs: Select the default General Ledger expense account for employer costs. The default appears when you set up departments.

Employer Taxes: Select the default General Ledger expense account for employer taxes. The default appears when you set up departments.

Group Code: Enter the number of hours per pay period for each group code as needed. The Calculate Checks function uses this number of hours for salaried employees. Since there is no need to enter a transaction for salaried employees we need to enter the hours here. The number of hours can be used to calculate sick and vacation accrual time. This function can also be used to group your employees by pay period. Each employee must have a group code assigned at setup.

DCB Limit: Enter the DCB limit for dependent care benefits.

Default Bank ID: Select the default bank ID you want to use when calculating checks. This bank account will default into the Bank Account ID field on the Calculate Checks screen and can be changed if you select No for the Use Only the Default Bank ID option in the Miscellaneous section of the business rules.

Minimum Wage: Enter the minimum wage. This is used in conjunction with the minimum wage code and adjust to minimum in the employee setup, to use as the minimum wage base to calculate the wages required to reach minimum pay.

Minimum Wage Code: Select the default minimum wage code. This is used with the Adjust to Minimum option in the employee setup. It is meant to ensure that workers that are not paid minimum wages and receive tips, will be paid at least minimum wages with their hourly wage plus tips. If the combination of the wages plus tips does not calculate to the minimum wage, an adjustment transaction is added to get their wages plus tips to equal minimum wages for the number of hours they worked. This code is used to add that adjustment transaction.

FT Threshold: Accept or edit the minimum number of hours an employee must work per month to be considered a full-time employee. The FT Threshold is the threshold for the number of hours an employee works in a month. Federal guidelines define full-time employees as those who work at least 130 hours per month (approximately 30 hours per week). A part-time employee is one who works less than 30 hours per week (or 120 hours per month).

FTE Divisor: Accept or edit the maximum number of hours an employee must work per month to be classified as a part-time employee. The FTE Divisor is the maximum number of hours an employee must work per month to be classified as a part-time employee, and is used to calculate the number of part time employees. The number of FTE employees is determined by totaling all the hours worked by part-time employees in a month (up to a maximum of 120 hours for any part-time employee), dividing those hours by 120 (the equivalent of 30 hours times four weeks), and rounding down to the nearest whole number. If the result of this calculation is less than one but greater than zero, the number of FTE employees is one.

Bank Reconciliation: Select Yes to interface Payroll to Bank Reconciliation; otherwise, select No. If Payroll is interfaced with Bank Reconciliation, posting checks in Payroll creates summary disbursement entries for the checks in the Bank Reconciliation transactions file for the bank account you specify.

General Ledger: Select Yes to interface Payroll to General Ledger; otherwise, select No. When Payroll is interfaced with General Ledger, posting in Payroll makes summary entries (such as gross wages payable, taxes and other deductions withheld, net pay, and payroll expenses incurred) in the General Ledger Journal for transactions that affect the ledger.

Watermark Text for Reprinted Checks: Enter text to appear on reprinted checks. Checks may be reprinted from the Check History View under the Interactive Views menu.

Accounting Basis: Select Cash to indicate the cash basis method for distributing payroll expenses. The cash basis method (default) does not affect GL until the employee is paid for the wages earned during the prior pay cycle (posting of checks). Manual GL entries are required to identify the prior fiscal period payroll liability so the liability appears correctly on the financial statements. Select Accrual to indicate the accrual basis method for distributing payroll expenses. The accrual basis method generates GL entries during the given pay cycle as the wages are earned by the employees (posting of transactions). The entries are offset when the Employee is paid for the wages earned during the prior pay cycle (posting of checks). These GL entries appear on the financial statements.

Allow Editing after Printing: Select Yes to allow editing after printing checks; otherwise, select No. If you select Yes you will be allowed to edit withholdings, deductions and employer costs on calculated checks, or earnings plus any other amounts for manual checks, after checks have been printed. If you select No, you will not be allowed to edit any amounts on checks in manual checks once checks have been printed.

Allow Posting without Printing Checks: Select Yes to allow posting without printing checks; otherwise, select No. If you select Yes to allow posting you will receive a warning message if there are unprinted checks. If you select No to allow posting you will be prevented from posting checks until checks have been printed.

Audit Employee: Select Yes to keep a log of changes to employees; otherwise, select No. This will track any user-made changes to your employees. The changes to the employees can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Automatic Accrual of Leave Time: Select Yes to have the system automatically accrue leave time; otherwise, select No.

Employer Taxes/Costs to Home or Worked Department: Select whether to post employer-paid taxes, wage expenses and deductions to the employee's Home department or to the department(s) in which he/she Worked in during the pay period. If no time tickets are entered for a salaried employee, the employer withholdings, earnings and deductions are always posted to the Home department selected in the Department field on the Pay tab in the Employee Information function. If time tickets are entered for a salaried employee for working in different departments, but Home has been selected for this option, the employer withholdings, earning expenses and deductions will still be posted to the employee's home department.

Load All Employees in Setup: Select Yes to to populate your Employee Information setup screen with employee details and have the Next Record (navigation bar) activated. Set this rule to No to improve the performance of the Employee maintenance function. When you have a very large number of employees, this will help the screen open faster. When the rule is set to No, the Employee Information maintenance screen will open with no data presented and the navigation bar will be disabled. The employee lookup and auto-complete functionality in the Employee ID field remain..

Print Company Name on Checks: Select Yes to print the company name on payroll checks; otherwise, select No.

Tax Month Based on: This rule sets the payroll tax withholding calculation. Select 0 (default) to set payroll withholdings based on paycheck date (per pay period). Select 1 to set payroll withholdings based on pay accrued for the month (per month).

Use Department Allocations: Select Yes to use department allocations when you enter employee time ticket transactions to speed data entry; otherwise, select No. This field only appears if you have the Not for Profit add-on installed.

Use First or Last Name First on Checks: Select whether to print the employee's first name or last name first on checks.

Use Only the Default Bank ID: Select Yes to use only the default bank ID you selected for the default bank ID in the Defaults - Miscellaneous section of the business rules; otherwise, select No to be able to select a different account when calculating checks.

Encrypt Enhanced Payroll Report Data: Select Yes to encrypt the enhanced payroll report data; otherwise, select No

Archive Watermark: Enter watermark text to be printed on archived documents.

Use Archive: Select Yes to utilize the document archiving functionality for storing and reprinting documents (must also select Yes in the Business Rules Archive Configuration Group).

Cash Rounding Method:

See cash rounding for more information.

	Select	To (*Example use a Rounding Value of 0.10)
	Down	Always rounds down to the nearest multiple of the Rounding Value (0.49 rounds to 0.40)
	Half down	Rounds down for values equal to or less than half the Rounding value (0.45 rounds to 0.40)
	Half Up	Rounds up for values equal to or greater than half the Rounding value (0.45 rounds to 0.50)
	Up	Always rounds up to the nearest multiple of the Rounding Value (0.41 rounds to 0.50)

Cash Rounding Value: Minimum cash rounding value

Default: 0.01 Decimal value

Base Currency Precision, Min Value 0.001, No Max Value

Freight Tax Class: Select the tax class to apply to freight charges.

Line Item Tax Class: Select the tax class to apply to line item charges.

Misc Tax Class: Select the tax class to apply to miscellaneous charges.

Bank Reconciliation: Select Yes to interface Point of Sale to Bank Reconciliation; otherwise, select No.

General Ledger: Select Yes to interface Point of Sale with General Ledger; otherwise, select No.

CC Authorization Required for Amounts Exceeding: Enter a dollar amount above which a credit card authorization code is required. If the value of this field is 0, no authorization code is required.

Command Timeout: Enter the number of seconds the POS terminal will wait to receive a response to a request before raising a timeout error. Default value is 30 seconds.

Commission by Line Item: Select Yes to calculate commission per line item of an invoice; otherwise, select No.

Payment Information Display: Select your print information display level for showing credit card and direct debit account numbers.

	Select	To
	None	Hide the whole credit card or bank account number with Xs.
	Partial	Only display the last 4 digits of the credit card number.
	All	Display the whole credit card or bank account number.

Payment Provider: Select the payment service you will use with credit card processing. Payment services typically require a subscription to utilize their service.

Post Detail to General Ledger: Select Yes to post details to General Ledger to post line-item detail information to General Ledger; otherwise, select No to only post summary information. To post detail information, you must elect to keep detail history. If you use multicurrency, this option is automatically selected and cannot be changed. Information is always posted in detail when you use multicurrency.

Process Active Orders with Sync: Select Yes to calculate commission per line item of an invoice; otherwise, select No.

Days of transaction history Enter the number of days of transaction history from the Point of Sale terminals you wish to retain. By default, the system will retain 30 days of transaction history.

Archive Watermark: Enter watermark text to be printed on archived documents.

Use Archive: Select Yes to utilize the document archiving functionality for storing and reprinting documents (must also select Yes in the Business Rules Archive Configuration Group).

Customer Deposit Account: Select an account to use for tracking deposits you enter in the Deposits function. If you interface Project Costing with General Ledger, the system posts deposit amounts to the account you specify here. If you have chosen not to interface with General Ledger, enter the account number you want to use for these deposits on the posting logs.

Default Credit Account: Select an account to use as the default credit account.

Default Deposit Invoice Format: Select report template file to use as the default format for deposit invoices.

Microsoft Project File Location: Enter the path where the MS Project files that you want to import into Project Costing reside. The system uses this path as the default project path when you use the Import from MS Project function to import project information from a project maintained in MS Project. If the path you enter here is not correct for the project at the time of import, you can enter a different path in the Import from MS Project function. NOTE: This function is currently unavailable.

Accounts Payable: Select Yes to interface Project Costing with Accounts Payable.

General Ledger: Select Yes to interface Project Costing with General Ledger; otherwise, select No. When Project Costing is interfaced with General Ledger, posting in Project Costing makes entries in the GL Journal for transactions that affect the ledger.

Inventory: Select Yes to interface Project Costing with Inventory.

Payroll: Select Yes to interface Project Costing with Payroll. Interfacing with Payroll allows Project Costing to access employee information from and post dollar and labor amounts to Payroll data. If you choose not to interface with Payroll, Project Costing accesses employee information from the System Manager Employee file instead.

Audit Estimates: Select Yes to maintain a transactional log of changes that are made to estimates.

Audit Projects: Select Yes to maintain a transactional log of changes that are made to projects.

Audit Transactions And Time Ticket Entry: Select Yes to maintain a transactional log of changes that are made to transactions and time ticket entries.

Commission by Line Item: Select Yes to post AR Commission using the sales representative's information from the line items on the project invoices; otherwise, select No to post to the AR Commission using the sales representative's information from the header on the project invoices.

Post Detail to General Ledger: Select Yes to post line-item detail information to General Ledger when you post time tickets; otherwise, select No to post only the summary information.

Post Time Tickets to MS Project: Select Yes to update time values for resources in Microsoft Project when you post time tickets. When you select this option, time values for resources, tasks, and phases in projects you also track in Project are updated when you post time tickets. In addition, you can print an extra log after you post time tickets to describe which updates were made and note errors that occurred during the update, if any.

Post Without Printing Journals: Select Yes if you want to be able to post without printing the reports listed on post screens. If you select No in this field, posting will not proceed until you have printed the required reports.

Print Company Information on Invoice: Select Yes to include company information on invoices.

Print Company Logo on Invoice: Select Yes to include the company logo on invoices.

Use Additional Descriptions: Select Yes to allow for the entry of additional description information while entering time tickets. If you select No in this field, the Additional Description field does not appear on the Time Ticket Entry screen in the detail view.

Use Batch Processing: Select Yes to use transaction and billing batch codes; otherwise, select No.

Calculate Tax Mode: Select Auto to automatically calculate tax for transaction. Select Delayed to calculate tax manually at a later stage when you save the transaction. Select Manual to manually calculate tax for transaction.

Archive Watermark: Enter watermark text to be printed on archived documents.

Use Archive: Select Yes to utilize the document archiving functionality for storing and reprinting documents (must also select Yes in the Business Rules Archive Configuration Group).

AP Accrual Account: Select the default accrual account for distribution codes.

Expense Accrual Account: Select the default accrual account for expenses.

IN Accrual Account: Select the default accrual account for account codes.

Landed Cost Expense Account: Select the default account for landed cost expenses.

Project/Job Accrual Account: Select the default accrual account for distribution codes.

Audit Orders: Select Yes to keep a log of changes to orders; otherwise, select No. This will track any user-made changes to your orders. The changes to the orders can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Watermark Text for Reprinted Orders: Enter the standard text you would like to appear on purchase orders that have been reprinted.

Allow Editing of Landed Costs: Select Yes to make landed costs editable at the transaction level; otherwise, select No.

Allow Online Purchase Orders: Select Yes to permit printing of online purchase orders directly from within Transaction entry; otherwise, select No.

Enable Landed Cost Calculations: Select Yes to enable the landed cost function in Traverse; otherwise, select No. Landed costs are those costs added to item value to reflect import duties and taxes, shipping charges, et cetera.

Generate Purchases from Production: Select None, Requisitions, Purchase Order, or Choice to allow purchases to be generated from Production.

Generate Purchases from Project Costing: Select None, Requisitions, Purchase Order, or Choice to allow purchases to be generated from Project Costing.

Generate Purchases from Sales Order: Select None, Requisitions, Purchase Order, or Choice to allow purchases to be generated from Sales Order.

Generate Purchases from Service Director: Select None, Requisitions, Purchase Order, or Choice to allow purchases to be generated from Service Director.

Plain Paper Purchase Orders: Select Yes to use plain paper purchase orders; otherwise, select No to load purchase order forms into the printer before you print purchase orders.

Print Company Information on Purchase Orders: Select Yes to use the company logo on plain paper purchase orders; otherwise, select No. Use the Company Information function in the Company Setup menu of System Manager to designate a logo file.

Print Company Logo on Plain Paper Purchase: Select Yes to use the company logo on plain paper purchases; otherwise, select No. Use the Company Information function on the Company Setup menu of System Manager to designate a logo file.

System Generated Transaction Numbers: Select Yes to use system-generated transaction numbers; otherwise, select No to enter transaction numbers manually.

Transaction Link: Select Yes to utilize the Source Link functionality to create or break a link between a PO Transaction and a SO Transaction. You must also select an option other than None for the Generate Purchases from Sales Order field in the Purchase Order Business Rules.

Use Accrual During Posting: Select Yes to use accrual during posting; otherwise, select No to not print the Accrual Verification Report or have the system track the accrual cost of uninvoiced received goods. If you are using the landed cost functions you must select Yes to use accruals during posting.

Use Requested Ship Date on Line Items: Select Yes to use requested shipping dates on line items; otherwise, select No.

Allow Approval Processing: Select Yes to utilize purchase order approval routes for purchase requisitions; otherwise, select No. The approval route allows a requisition to be reviewed by personnel with purchasing authority.

Budget Name: Enter a budget name, if applicable, against which approved purchases are posted.

Budget Type: Select the type of budget against which the purchase requisitions will be posted.

Budget Visible by Requestor: Select Yes if you would like the requester to see the budget amount remaining; otherwise, select No.

Email Currency Display: The email currency prints on email. Select Company Base if you want the company's functional, or base, currency to always appear in emails. Select Transaction if you want the vendor's currency to appear in emails.

Enable SSL Email: Select Yes if you want to enable Secure Sockets Layer (SSL) for email; otherwise, select No.

Login Name: Enter your login name to your SMTP server; this is your username to log into your ISP email service.

Login Password: Enter your login password to your SMTP server; this is your password to log into your ISP email service.

Portal URL Enter the web address for the purchase approval portal, if applicable.

Print Order Assembly: Displays the names of the plugin and dll used to print the order.

Print Request Assembly: Displays the names of the plugin and dll used to print the order request.

Reply to Address: Enter the email address you want your vendors and customers to reply to if they have questions on the form they receive via email.

Require Comment for Request Decline: Select Yes to require a user to enter a comment if they decline a PO Approval Request; otherwise, select No.

Require vendor prior to submit request: Select Yes if you want the requester to select the vendor for the order before submitting the requisition; otherwise, select No. If the vendor is not required, an approver on the route will be required to select a vendor before approval.

Sender's Display Name: Enter the name you want displayed when you send your forms to your vendors and customers using email as the delivery method.

Sender's Email Address: Enter the email address you want displayed on the emails sent to your vendors and customers with the forms attached.

Show Approval Details on Emails: Select Yes to display the approval history in the notification emails; otherwise, select No.

Show Approval Trail on PO: Select Yes to display the approval history on the purchase order; otherwise, select No.

SMTP Port: Enter the SMTP port of the email server.

SMTP Servername: Enter the internal address of your SMTP email server, or the IP address of your SMTP email server.

Audit Orders: Select Yes to keep a log of changes to sales orders; otherwise, select No. This will track any user-made changes to your sales orders. The changes to the sales orders can be viewed using the Audit Explorer on the System Manager, system audit menu.

Adjust Commission Rate: Select Yes to allow changes to commission rates in the Commissions tab of the Transactions screen; otherwise, select No. This allows you to customize the commission rate for each sales rep entered on each line item in the sales order transaction. You must say Yes to the Commission by Line Item field to be able to use this option.

Allow Customer Level Change During Transaction Entry: Select Yes to allow customer level changes during transaction entry; otherwise, select No. The customer level set up in the Customer setup will default into the header of your transactions. If you elect to allow this to be edited you may change the customer level for each transaction for your customers. If you elect to not allow this to be changed then the only customer level allowed for your customers will the customer level you set up in the Customer setup.

Allow Line Item Discounts: Select Yes to activate and make viewable the Discounts tab on the Sales Order Transactions screen; otherwise, select No. This will allow you to give custom discounts by an amount or percent for each line item on a sales order. When the invoice is printed the discount amount will be printed on a separate line.

Auto-create pick in WM: Select Yes to allow Sales Order Transactions functions to automatically create a picklist for items in the Warehouse Management application, if Sales Orders is linked to Warehouse Management; otherwise, select No. When you elect to use the auto-create pick function, you do not have to create a separate picklist in Warehouse Management.

Commission by Line Item: Select Yes to allow line item commission detail to be entered in Sales Order Transactions functions; otherwise, select No. When you elect to use the line item commission the Commission tab will be visible in the item detail area of the transactions screen. You may use up to two sales reps for each line item on your sales orders. Commission will be calculated for each sales rep on each line item and saved to the commissions detail history.

Default Minimum Sale Quantity: Select Yes to automatically update the line item ordered quantity on Sales type orders (New, Verified, Invoice, Picked, Backordered, Price Quote) if the inventory item has a minimum order quantity defined. If the minimum sale quantity is less than the minimum order quantity for the item and UOM, Traverse will update the order quantity to the minimum order quantity, as well as the Quantity Needed, Shipped Quantity, or Backordered Quantity. For example, if the item has a minimum order quantity of 10, and the quantity ordered is 5, Traverse will update the quantity ordered to 10. Select No to maintain the current behavior, which will display a "Below minimum sale quantity" warning, but will not update the quantity.

Default Sales Rep Information: Select Sold-To or Bill-To to specify which customer the sales rep information should default from when a bill-to customer is used in a transaction.

Display Commission Basis on Line Items: Select Yes to activate and make viewable the Commission Basis field on the Commissions tab of the Sales Order Transactions screen; otherwise, select No. This will display the unit cost of the line items on the Commissions tab in the item detail area. You may edit the commission basis for each line item. By default this will be the unit cost. When the commission basis amount is changed the commission amount will only be affected if you are paying the sales rep commissions based on gross profit. You must say Yes to the Commission by Line Item field to be able to use this option.

Plain Paper Acknowledgment: Select Yes to use plain paper when printing order acknowledgments; otherwise, select No. If you have preprinted forms, select No, and the information will be printed in the appropriate place on the preprinted form. If you are using plain paper or letterhead for your acknowledgments, select Yes, and the field headings and lines will be printed on the paper when the acknowledgment is printed.

Plain Paper Packing Lists: Select Yes to use plain paper when printing packing lists; otherwise, select No. If you have preprinted forms, select No, and the information will be printed in the appropriate place on the preprinted form. If you are using plain paper or letterhead for your packing lists, select Yes and the field headings and lines will be printed on the paper when the packing list is printed.

Plain Paper Picking Slips: Select Yes to use plain paper when printing picking slips; otherwise, select No. If you have preprinted forms, select No, and the information will be printed in the appropriate place on the preprinted form. If you are using plain paper or letterhead for your picking slips, select Yes and the field headings and lines will be printed on the paper when the picking slip is printed.

Print Company Logo on Plain Paper Acknowledgment: Select Yes to print the company logo on the Order Acknowledgment; otherwise, select No.

Print Company Logo on Plain Paper Packing List: Select Yes to print the company logo on the Packing List; otherwise, select No.

Print Online Acknowledgment: Select Yes to allow printing of online order acknowledgments directly from transaction entry; otherwise, select No. If you elect to print online order acknowledgments the Online button will bring up a selection screen to print order acknowledgments for your new or verified sales orders, and you will be able to print a picking slip for the transaction displayed on your screen when you click the button. Acknowledgments printed online will not be reprinted when you print a batch of acknowledgments.

Print Online Packing Lists: Select Yes to allow printing of online packing lists directly from transaction entry; otherwise, select No. If you elect to print online packing lists the Online button will bring up a selection screen to print a packing list for your verified sales orders, and you will be able to print a picking slip for the transaction displayed on your screen when you click the button. Packing lists printed online will not be reprinted when you print a batch of packing lists.

Print Online Picking Slips: Select Yes to allow printing of online picking slips directly from transaction entry; otherwise, select No. If you elect to print online pick slips the Online button will bring up a selection screen to print a picking slip for your new sales orders, and you will be able to print a picking slip for the transaction displayed on your screen when you click the button. Picking slips printed online will not be reprinted when you print a batch of picking slips.

Return Items Direct To Stock: Select Yes to allow the direct return of items through a credit memo; otherwise, select No. When you select Yes, credit memos will function the same as prior versions. In other words, items will be placed back into inventory quantities, and GL transactions will be made when the credit memo is posted using the post transactions function. When you select No, the returned items functions will be activated. Items will not be returned to inventory until RMA has been entered, a quantity returned has been entered and the returned quantity has been approved using the returned items function. You must then make the RMA into a live credit memo and post returned items. When the post returned items function has been run, the items will be placed into inventory and GL transactions will be made to your journal. To view items in the Returned Items Interactive View, you must set this rule to No.

System Generated Transaction Numbers: Select Yes to have the system assign transactions numbers; otherwise, select No to assign them manually.

Show Calculated Price Prompt: Select Yes to have the system show a prompt when the calculated price changes due to selecting a unit of measure different from the item's default UOM and that selected UOM's price is different than the current price; otherwise, select No. If you select 'Yes', and you choose a UOM for the line item on a sales order that is not the item's default UOM with a price different from the current price, you will receive a prompt asking to use the calculated price (of the selected UOM). You will also be prompted if you change the quantity or UOM of a line item on a sales order if the new price is different than the current price. If you select No, and you choose a UOM for the line item that is not the item's default UOM, the system will not adjust the calculated price for the line item; it will use the item's default UOM price.

Show Fiscal Period Prompt: Select Yes to have the system show a prompt when the fiscal period is changed, otherwise, select No.

Show Out of Stock Warning Prompt: Select Yes to have the system show a warning message when an item is out of stock, otherwise, select No.

Calculate Tax Mode (Credit Memos): Select Auto to automatically calculate tax for credit memos. Select Delayed to calculate tax manually at a later stage when you save the transaction. Select Manual to manually calculate tax for credit memos.

Calculate Tax Mode (Shipped): Select Auto to automatically calculate tax for shipped transactions. Select Delayed to calculate tax manually at a later stage when you save the transaction. Select Manual to manually calculate tax for shipped transactions.

Calculate Tax Mode (Unshipped): Select Auto to automatically calculate tax for unshipped transactions. Select Delayed to calculate tax manually at a later stage when you save the transaction. Select Manual to manually calculate tax for unshipped transactions.

If Service Director interfaces with General Ledger, select the default cost-of-goods-sold, expense, freight, inventory, miscellaneous, and sales accounts used for posting. If Service Director does not interface with General Ledger, enter the accounts that you want to appear on the posting logs when you post.

COGS Account: Select the default GL account for cost of goods sold.

Expense Account: Select the default account to post service expenses.

Freight Account: Select the GL account for freight costs.

Inventory Account: Select the GL inventory account for when an item ID is manually entered (not selected from Inventory or System Manager items). The cost of the item posts to this account. This should not be your Inventory GL Account. Your inventory valuation will not balance if you use your Inventory account here. A value is posting to the Inventory account, but no inventory item is affected by the transaction.

Misc Account: Select the GL account for any miscellaneous costs.

Sales Account: Select the default account for miscellaneous items entered into the item detail of a transaction. Miscellaneous items would be items that are not set up in Inventory or System Manager. You will have the option to change this account at the time of the transaction.

Audit Orders: Select Yes to keep a log of changes to orders; otherwise, select No. This will track any user-made changes to your orders. The changes to the orders can be viewed using the Audit Explorer on the System Manager, System Audit menu.

Billing Type: Select the default billing type from the drop-down list. This list uses the values you create with the Billing Type function on the Setup and Maintenance menu. If this value is not set, you will not be able to use the Generate Work Orders function.

Copy Additional Descriptions from SM/IN Item: Select Yes to copy additional description from System Manager or Inventory; otherwise, select No. If you interfaced Service Director with Inventory, System Manager items are not used. If you do not elect to use additional descriptions, this option is not available.

Default Priority: Select the default priority to use when entering a transaction. You will be able to change the priority in the Work Order Entry screen or the Service Order Entry screen, if necessary.

Notify Warranty/Contract: Select Yes to notify the user that warranty/contract information exists for the site equipment ID when entering a service/work order; otherwise, select No.

Use Additional Descriptions: Select Yes to use additional descriptions for line items; otherwise, select No. In the detail mode in Work Orders or Service Orders you will get an additional field to enter an additional description for the item in the transaction.

Fixed Assets: Select Yes to interface Service Director with Fixed Assets; otherwise, select No. If Fixed Assets interfaces with Service Director, you will have the ability to update service history for your assets.

General Ledger: Select Yes to interface Service Director with General Ledger. Note: This switch applies only to service order costing and only affects how service orders are processed. Work order billing through the General Ledger is controlled by the AR interface to GL. If you want work order billing to process through Accounts Receivable, make sure the Accounts Receivable interface to the General Ledger is set to Yes.

Inventory: Select Yes to interface Service Director with Inventory; otherwise, select No. If Inventory interfaces with Service Director, you will have the ability to select items that are set up in Inventory when you enter transactions. The information such as description, account numbers, cost and price will all be brought into the transaction from inventory. Transactions update the Inventory in-use quantities online. Posting Service Director transactions updates the available quantities, dates, and balances in Inventory.

Allow Editing After Online Invoice: Select Yes to allow a user to edit a work order after the invoice has been printed from the Work Order screen; otherwise, select No. Once you print an invoice online, you will no longer be able to reopen the dispatch and edit the Work Order/Dispatch if you have this rule set to 'No'. To allow editing, set this rule to 'Yes', or use the Prepare Invoices function to delete the prepared invoice.

Commission by Line Item: Select Yes to calculate commission per line item of an invoice; otherwise, select No. Selecting 'No' will use the sales rep information on the Site Information tab of the Work Order screen.

Display Cost: Select Yes to display unit cost on line items in transactions; otherwise, select No.

Number of Days to Schedule: Enter the number of days per week available for scheduling work or service orders. The number entered here will determine the number of days displayed on the calendar when scheduling a technician for a dispatch.

Plain Paper Invoices: Select Yes to use plain paper invoices; otherwise, select No to use preprinted forms.

Plain Paper Orders: Select Yes to use plain paper work or service orders; otherwise, select No to use preprinted forms.

Post Detail to General Ledger: Select Yes to post details to General Ledger to post line-item detail information to General Ledger; otherwise, select No to only post summary information. To post detail information, you must elect to keep detail history. If you use multicurrency, this option is automatically selected and cannot be changed. Information is always posted in detail when you use multicurrency.

Post Without Printing Journals: Select Yes to post without printing journals; otherwise, select No. If you select Yes, you will be allowed to post transactions without printing your Work Order Journal to a printer or file. You will receive a dialog box stating the reports have not been printed and you may continue or stop and print the reports.

Print Bar Code on Work/Service Order: Select Yes to default to print barcoded information on work orders and/or service orders; otherwise, select No to manually select to print bar codes.

Print Company Information on Plain Forms: Select Yes to print the company information on plain paper forms; otherwise, select No.

Print Company Logo: Select Yes to print your company logo on plain paper forms; otherwise, select No. This will look at the company logo box in the SM Company Setup, Company Information function for a company logo. This option can only be changed to 'Yes' if you said 'Yes' to the option to use plain paper invoices or orders.

System Generated Contract Numbers: Select Yes to have the system assign contract numbers; otherwise, select No to assign them manually.

Show Calculated Price Prompt: Select Yes to have the system show a prompt when the calculated price changes, otherwise, select No.

Show Out of Stock Warning: Select Yes to have the system show a warning message when an item is out of stock, otherwise, select No.

Calculate Tax Mode: Select Auto to automatically calculate tax. Select Delayed to calculate tax manually at a later stage when you save the transaction. Select Manual to manually calculate tax.

Bank Account ID: Enter the company's default bank account ID.

Location ID: Enter the company's default location ID for inventory.

Unit of Measure: Enter the company's default unit of measure for non-inventory items.

Customer Pricing: Select a default import Map ID to use when importing customer pricing information.

GL Budget Import: Select a default import Map ID to use when importing GL Budget information.

IN Item Customers: Select a default import Map ID to use when importing item customer information.

IN Item Price: Select a default import Map ID to use when importing item price information.

IN Item Vendors: Select a default import Map ID to use when importing item vendor information.

WM Adjustments: Select a default import Map ID to use when importing WM Adjustments information.

WM Quick Location Transfers: Select a default import Map ID to use when importing WM Quick Location Transfer information.

Default Mapping Program: Select your company's default mapping program. Any time you click the Map button within Traverse, the default mapping program you enter here launches. You must select 'Yes' to the Allow Web Features option in the Miscellaneous section of the Business Rules for the Map button to appear available.

Default Shopping Cart Service: If you utilize the online shopping cart functionality, select your company's default shopping cart service.

Payment Provider: Select the payment service you will use to process credit card payments from the drop-down list. Payment providers typically require a subscription to utilize their service. For information on setting up payment providers, see Payment Service Integration. NOTE: This option must be set in order for the Traverse Payment System to function.

Signature Service: The signature service option allows you to capture signatures in the Point of Sale application without credit card payment. This functionality requires a separate subscription from OpenEdge. Select the payment service for this functionality (i.e., OEbHostPay, Cayan, Paypal, Vantiv) from the drop-down list.

Enter Email Settings to enable Traverse to use email for individual document delivery to customers and vendors.

Attachment Format: Select the attachment format for document delivery of your vendor and customer forms. This is just a default and can be changed for each document for each vendor and customer.

Certificate: Enter your certificate file path and name. The certificate is used to digitally sign the PDF documents created. Digitally signing documents ensures authenticity and prevents tampering, as PDF documents can be altered otherwise.

Enable SSL: Select Yes if you want to enable Secure Sockets Layer (SSL); otherwise, select No.

Login Name: Enter your login name to your SMTP server; this is your username to log into your ISP email service.

Login Password: Enter your login password to your SMTP server; this is your password to log into your ISP email service.

Message Template File: Enter the path and file name of the template file if you use one for your emails that you send to your vendors and customers.

Reply to Address: Enter the email address you want your vendors and customers to reply to if they have questions on the form that was sent to them via email.

Send Email as HTML: Select Yes if you want your document delivery emails sent to your vendors and customers in HTML format; otherwise, select No if you want them sent in a plain text format.

Sender's Display Name: Enter the name you want displayed when you send your forms to your vendors and customers using email as the delivery method.

Sender's Email Address: Enter the email address you want displayed on the emails sent to your vendors and customers with the forms attached.

SMTP Port: Enter the SMTP port of the email server.

SMTP Server Name: Enter the internal address of your SMTP email server, or the IP address of your SMTP email server.

Enter Fax Settings to enable Traverse to use a fax server for individual document delivery to customers and vendors.

Cover Page: Enter the path and file name of your fax cover page.

Fax Number: Enter your fax number. This will let your vendor or customer know the fax number they can return faxes to if they have questions on the faxed form.

Fax Server: Enter your fax server name if you have a faxing software installed that requires a dedicated fax server, such as Winfax. If you leave this empty the fax server will default to the local host.

Sender's Display Name: Enter your company name, or the name of the person who should be displayed as the sender of the fax.

General Ledger: Select Yes to interface to General Ledger; otherwise, select No. This allows you to select General Ledger account numbers where applicable. General Ledger account numbers must be set up before they can be selected.

Allow Editing Public Views: Select Yes to allow editing of public interactive views; otherwise, select No to not allow public views to be edited.

Allow Multilingual: Select Yes to use the Traverse multilingual features. Use the multilingual feature to access installed languages for Traverse forms and reports. When selected, this allows you an option to print reports in the installed languages.

Allow Web Features: Select Yes to allow web features if you want the Map button and Order Tracking available; otherwise, select No. You must have internet access to use these features.

Enable Document Archiving: Select Yes to enable archiving of select documents; otherwise, select No. If enabled, documents such as invoices, vouchers, checks, and purchase orders will be archived in the database when they are initially printed. You can then reprint the original document from the Manage Document Delivery function.

Enable Message Tracking: Select Yes to enable message tracking in your email software; otherwise, select No.

GL Periods Per Year: Enter the number of GL periods per year the company uses. A company can have up to 367 GL accounting periods per year.

Form Printer Setup Mode: Select By Workstation to display the current workstation name as the Workstation Name in the Forms Printers page. Select By UserID to display the user ID in the Forms Printers page. Select By Both to display both the workstation name and user ID in the Forms Printers page.

Maintain User Log: Select Yes to maintain a user log; otherwise, select No. Use the Audit Explorer function on the System Audit menu to view the User Log.

Post Gain/Loss Detail to General Ledger: Select Yes if you want to post gain or loss amounts to General Ledger in detail (one entry per invoice) when you post gains and losses; otherwise, select No if you want to post one summarized gain or loss amount per account to General Ledger when you post gains and losses. This option only appears if you have multicurrency installed.

Preview Logs: Select Yes if you want to view the batch processing log preview after processing is complete; otherwise, select No to not automatically view the log preview.
Note: The log is still written to the Activity Table and can be reviewed at any time, regardless of your selection in this field.

Warn About Mismatched Screen Layouts: Select Yes to receive a warning message, in Traverse and Design Studio, if a previously modified screen layout no longer matches the current screen layout in Design Studio; otherwise, select No. Screen layouts can become mismatched after an update modifies the screen layout by adding additional controls or rearranging fields. For instance, if a field was moved from one tab to a different tab on the base product, you would not see that change if you have a custom screen designed. If you do have a mismatch, you would need to redo the Design Studio changes to incorporate any updates with your custom screen layout.

Conversion Factors: Enter the number of decimal places to use with conversion factors.

Hours: Enter the number of decimal places to keep for hours you enter time for your payroll transactions, project cost time tickets, and manufacturing work orders.

Percentage: Enter the number of decimal places to use when displaying percentages.

Quantities: Enter the number of decimal places to keep for item quantities for your inventory and non inventory items that are stored in inventory, and for your purchase and sales transactions.

Rates: Enter the number of decimal places to keep for rates for your payroll, project cost and manufacturing rates for your employees earnings, billing rates and costs and assembly time costs.

Unit Costs: Enter the number of decimal places to keep for unit costs for the unit cost of your purchases and the COGS of your sales transactions.

Unit Prices: Enter the number of decimal places to keep for unit prices for the unit price of your sales items in AR and SO transactions.

Band Color 1: Select the first color to use when viewing/printing banded rows in a report, journal, or list.

Band Color 2: Select the second color to use when viewing/printing banded rows in a report, journal, or list.

Banded Rows: Select whether to default to use banded rows when viewing/printing applicable reports, journals, or lists.

Print Report Criteria:  Select whether to include the filter criteria and other options used to generate the report, journal, or list.

The Tax Integration section controls the usage of the Avalara tax service for tax calculation.

Tax Service: Select the Tax Service ID to use the Avalara tax service for tax calculation.

The Social Security section controls security editing and display functions for Social Security Numbers.

Allow Editing of Social Security Numbers: Select Yes to allow editing of employee Social Security Numbers in Payroll or System Manager; otherwise, select No to enter the Social Security Number when setting up the employee, but once the number has been saved, you will no longer be allowed to edit it. If you would need to edit the Social Security Number, change the selection to 'Yes', edit the SSN, and change the selection back to 'No' once you have finished.

Check History Register SSN Display: Select whether to print/display the entire Social Security Number, only the last four digits, or none of the Social Security Number when printing/displaying the check history register.

Check Register SSN Display: Select whether to print/display the entire Social Security Number, only the last four digits, or none of the Social Security Number when printing/displaying the check register.

Check/Voucher SSN Display: Select whether to print/display the entire Social Security Number, only the last four digits, or none of the Social Security Number when printing/displaying payroll checks and vouchers.

Earning and Deductions Report SSN Display: Select whether to print/display the entire Social Security Number, only the last four digits, or none of the Social Security Number when printing/displaying the earning and deductions report.

Employee Information List SSN Display: Select whether to print/display the entire Social Security Number, only the last four digits, or none of the Social Security Number when printing/displaying the employee information list.

Social Security Number Display: Set the value to control the printing and display of Social Security Numbers on checks and vouchers and setup and inquiry screens for employees, depending on the amount and level of security required. You can choose to print/display the entire Social Security Number, only the last four digits, or none.

State Unemployment Report SSN Display: Select whether to print/display the entire Social Security Number, only the last four digits, or none of the Social Security Number when printing/displaying the state unemployment report.

NOTE: You must select the AR Payment Method for Cayan, OpenEdge, Paypal, and/or Vantiv. If you do not select a value for one of these AR payment methods, external-type credit card payments will not function correctly.

AR Payment Method: Select an AR Payment Method ID for Aptean Pay, as applicable.

AR Payment Method: Select an AR Payment Method ID for Cayan, as applicable.

AR Payment Method: Select an AR Payment Method ID for Open Edge Express, as applicable.

AR Payment Method: Select an AR Payment Method ID for Open Edge, as applicable.

AR Payment Method: Select an AR Payment Method ID for Paypal, as applicable.

AR Payment Method: Select an AR Payment Method ID for Vantiv/Worldpay, as applicable.

Archive Watermark: If you choose to save a PDF copy of the receipts to the database (archive the receipts), enter text for the watermark to appear on archived receipts.

Default Commodity Code: If you utilize Level 3 credit card processing, enter a Default Commodity Code to use if there is no commodity code assigned to inventory and non-inventory items. NOTE: If you are unsure whether you use Level 3 processing, contact your credit card processing provider.

External Payment Processing Type: Select an External Payment Processing Type:

• Select 'Early' to collect funds from the payment provider, as well as record the receipt of funds, before the source transaction is posted. Payment processing occurs when saving a shipped order (transaction is at a 'shipped' status). The external payment process will create a payment on 'New' orders as well as 'Shipped' orders to account for payment that is received before the order is shipped.
• Select 'Delayed' to collect funds from the payment provider and record the receipt of funds after the source transaction is posted.

Use Archive:  If you want to save a PDF copy of the receipts to the database (archive the receipts), select Yes; otherwise, select No.

Allow Discontinued Items: Select Yes to allow the portal user to view discontinued items; otherwise, select No.

Allow Editing Units of Measure: Select Yes to allow the portal user to change the selling units of measure for a web-based order; otherwise, select No.

Allow Notes/Attachments in Orders: Select Yes to allow the portal user to add notes or attachments to a web-based order; otherwise, select No.

Assign items by customer group: Select Yes to assign items to be available to a customer based on the group code from the customer table. Select No to make all online items available through the customer portal.

Customer Portal Link: Enter the web link.

Enable Document Delivery: Select Yes to deliver Order Acknowledgment emails to addresses defined in the document delivery for the customer; otherwise, select No.

Order Type: Select the option available when creating an order:

• Both - In the New Order function, the customer will have the option to create a New Order or a Price Quote.
• New Order - The customer will only have the option to create a New Order through the New Order screen.
• Price Quote - The customer will only have the option to create a Price Quote through the New Order screen.

Print Invoice: Select the option available when printing an invoice from the portal:

• From Archive Only - The invoice will load from the stored PDF.
• Both - The system will load the invoice from history if it exists, otherwise it will render the current data.

Recent Items Count: Enter the number of items to list. This number is 10 by default. This is a list of the items most recently ordered by the customer.

Restrict credit Hold Customer Orders: Select Yes to disallow 'Terms' as a payment method when the customer is on credit hold. If no other options are available in the list of payment methods, the customer will not be able to process a live order. Select No to allow the customer on credit hold to process an order as usual.

Show Customer Price: Select Yes to display the item price from the customer's pricing list; otherwise, select No.

Enter Email Settings to enable Traverse to use email for individual document delivery to customers and vendors from the web applications.

Enable SSL: Select Yes if you want to enable Secure Sockets Layer (SSL); otherwise, select No.

Login Name: Enter your login name to your SMTP server; this is your username to log into your ISP email service.

Login Password: Enter your login password to your SMTP server; this is your password to log into your ISP email service.

Mail Type: Select Microsoftto implement Microsoft Mail services for Traverse Portal.

Reply to Address: Enter the email address you want your vendors and customers to reply to if they have questions on the form they receive via email.

Sender's Display Name: Enter the name you want displayed when you send your forms to your vendors and customers using email as the delivery method.

Sender's Email Address: Enter the email address you want displayed on the emails sent to your vendors and customers with the forms attached.

SMTP Port: Enter the SMTP port of the email server.

SMTP Server Name: Enter the internal address of your SMTP email server, or the IP address of your SMTP email server.

Maintain Web Log: Select Yes to enable logging of web activity; otherwise select No.

Payment Method: Select the default payment method to use for sales orders placed via web applications.

Payment Provider: Select the default payment provider to use for sales orders placed via web applications. For more information on enabling payment modes in the portal, see Site Settings. For information on setting up payment providers, see Payment Service Integration. NOTE: The SM Payment Provider business rule must have a payment provider selected in order for this payment provider option to be valid.

Search Results Count: Enter the number of records to return when conducting a search from the portal. This quantity of records will be made up of the first records returned by the search.

Batch Code: Enter the company's default batch code for purchase order approvals.

Location ID: Select a default location for the PO Approvals. You can edit this information on each purchase order request.

Batch Code: Enter the company's default portal batch code.

Customer Filter: Choose how the customer lookup is populated in the Sales Rep portal. Select None to show all customers, select CRM to populate the lookup depending on the contact access value in CRM, or select Sales Rep ID to include all active customers whose Sales Rep 1 or 2 match the logged-in user's mapped Sales Rep.

Enable Document Delivery: Select Yes to deliver Order Acknowledgment emails to addresses defined in the document delivery for the customer; otherwise, select No.

Location ID: Select a location from where the inventory items will be pulled. This will also be the location on all orders that flow back into Sales Order. You can edit this information on each order in SO.

Order Type: Select the option available when creating an order:

• Both - In the New Order function, the customer will have the option to create a New Order or a Price Quote.
• New Order - The customer will only have the option to create a New Order through the New Order screen.
• Price Quote - The customer will only have the option to create a Price Quote through the New Order screen.

Quantity Display Mode: Choose how to display information about quantities available:

• None - Will not show the sales rep a Quantity when they drill into an item from the web app.
• Text - Will show the available Quantity as either "Available" or "Unavailable" to the sales rep.
• Quantity - Will numerically show the available Quantity (both positive and negative quantities) to the sales rep.

Show Customer Price: Select Yes to display the item price from the customer's pricing list; otherwise, select No.

Bill of Lading Quantity Precision: Enter a default bill of lading quantity precision amount.

Bill of Lading Summary Description: Enter a default bill of lading summary description to be printed if the Bill of Lading Type is set to Summary instead of Detail.

Bill of Lading Weight Precision: Enter a default bill of lading weight precision amount.

MFG - Production: Select Yes to interface Warehouse Management with MFG - Production; otherwise, select No. When Warehouse Management is interfaced with MFG - Production, use Warehouse Management to access completed work order information as needed to receive production items and place them into inventory.

Project Costing: Select Yes to interface Warehouse Management with Project Costing; otherwise, select No. If you interface with Project Costing, you can access items you need to pick and the requisitions you are fulfilling. When you enter the quantity of items you picked for a requisition in Warehouse Management, this information is written back to Project Costing when you ship items.

Purchase Order: Select Yes to interface Warehouse Management with Purchase Order; otherwise, select No. If you interface with Purchase Order, you can access orders to identify items for orders you should be receiving. When you select a purchase order and enter the quantity of items you received for that order in Warehouse Management, this receipt information is written back to Purchase Order for order completion.

Sales Order: Select Yes to interface Warehouse Management with Sales Order; otherwise, select No. If you interface with Sales Order, you can access information for the items you need to ship and the orders you are fulfilling. Like with Purchase Order, Warehouse Management writes fulfilled item quantities and updates order status in Sales Order when you ship items.

Service Director: Select Yes to interface Warehouse Management with Service Director; otherwise, select No. If you interface with Service Director, you can access the estimated part quantity needed for work orders so that you can pull those items from inventory in preparation for dispatches.

Apply Transfer Cost/Adjustment: Select Location To to apply these costs to the destination location. Select Location From to apply transfer costs to the originating location. Warehouse Management extends Inventory's costing capabilities by allowing you to track costs for items while they are in transit from one location to another.

Bill of Lading Type: Select None to disallow the generation of bills of lading. Select Detail to generate bills of lading with fully detailed carrier information and line item detail. Select Summary to generate bills of lading with only the package count, weight, and summary description in the carrier information section.

Bins Auto Create: Select Yes to require users to select an existing bin from the field while working with the functions on the Daily Work menu. Select No if you want to let users create new bin IDs on the fly by entering an ID directly into the field.

Bins Required: Select Yes to require users to enter valid bin information while working with the functions on the Daily Work menu; otherwise, select No.

Containers Allow Moving: Select Yes to let Warehouse Management track and account for the movement of items within containers. This can be useful if you use mobile containers in your warehouse that can and are easily transported from one location to another. If you use stationary containers, or if you do not move containers from one location to another, select No.

Containers Auto Create: Select Yes to require users to select an existing container from the field while working with the functions on the Daily Work menu; otherwise, select No to let users create new bin IDs on the fly by entering an ID directly into the field.

Containers Required: Select Yes to require users to enter valid container information while working with the functions on the Daily Work menu; otherwise, select No.

Default Bill of Lading Ship From Location ID: Select a default ship from location for bills of lading.

EAN.UCC Company Prefix: Enter a EAN.UCC company prefix to use in bills of lading.

Lot Number Behavior: When an item is transferred from one location to another, you have a few options regarding how Traverse handles the item's lot number when the item is received in the destination location.

	When you Select	Then:
	None	Keep the standard behavior of requiring the user to enter a lot number into the TO location.
	Default Only	The Lot Number will carry through from the source (FROM) to the destination (TO) location. If the item had no lot number in the source location, Traverse will automatically assign a new lot number when it is received into the destination location without prompting you. You are allowed to change the lot number in the destination location before the transfer process is complete.
	Default and Restrict	Same as Default Only, except the user cannot change the lot number.

Post Without Printing Journals: Select Yes to use the Warehouse Management posting functions without first printing the required reports; otherwise, select No. Use caution when selecting this option, because these reports form part of your audit trail.

Print Bar Code on Bill of Lading: Select Yes to print the bar code on bills of lading; otherwise, select No.

System Generated Bill of Lading Numbers: Select Yes to have Traverse automatically generate bill of lading numbers; otherwise, select No to manually enter bill of lading numbers.

Use Batch Processing: Select Yes to use batch codes and batch processing; otherwise, select No. Batch processing allows you to organize location transfers and adjustments into batches so that you can post transactions in one batch while a coworker edits or enters transactions in another.